Services

Sound financial management of an owners corporation is crucial in ensuring property owner’s financial contributions are effectively and responsibly managed, while also ensuring the life cycle maintenance of the asset is future proofed.

Financial accounts are available for each lot owner in a digestible and accessible format through our owners portal. Similarly, owners corporation committee members have a transparent line of sight over the financial status of the owners corporation.

As well as the setting of annual owners corporation budgets and lot levies, we track and are responsive to accounts that fall into arrears, to minimise the negative impact of cash flow on the broader owners corporation and financial position.

• Management of all registers and records of the owners corporation
• Preparation and circulation of all correspondence and notices
• Convening and facilitation of all owners corporation meetings, including inaugural, annual and special general meetings, with minutes to follow.
• Managing voting, ballots and surveys as required
• Ensuring the rules of the owners corporation are adhered to and communicated to all new building residents
• Preparation and issuing of owners corporation certificates

We ensure the owners corporation is conducted and managed in accordance with the below legislative requirements:

• • Owners Corporations Act 2006 and the Regulations to that Act.
  • Subdivision Act 1988 and the Regulations to that Act.
  • Relevant OH&S legislation.

Fire safety is a critical and essential part of any building being managed, so we ensure all fire services are properly inspected and maintained by accredited essential services professionals.

Guild Management can act as a point of contact for prospective purchasers with a dedicated team available to handle any queries and provide specific information as required to ensure purchasers have a confident understanding of the service offerings and the role and functions of the Owners Corporation.

Our dedicated team assists with the activation of the Owners Corporation, ensuring a smooth transition from the developer to the owners. The services provided during this process include:

• • Providing guidance on the best Owners Corporation / Plan of Subdivision set up.
  • Reviewing the lot liability and lot entitlements to ensure fairness.
  • Drafting and registering of Owners Corporation rules, where applicable, specific to each property.
  • Managing the tender process for required service contracts such as: lifts, swimming pools, building management, facilities management, gardening and cleaning.
  • Liaising with necessary third parties such as local water authorities, electricity and internet providers, and other service providers
  • Preparation of an inaugural budget and maintenance plan forecast.
  • Obtaining Strata insurance in accordance with legislative requirements.

Our focus at this crucial stage is to facilitate a smooth transition to the building’s new owners and ensure new residents can move into the building in a safe and orderly process.

To support this stage activities include:

• • Ensuring the inaugural general meeting is completed.
  • Setting up the Owners Corporation such as registers, accounting records, files, minutes, house rules, insurance schedule and certificates and supplier details.
  • Preparing Owners Corporation certificates for settlements.
  • Assistance on managing and reporting any property defects to the builder.
  • Property audits and implementation of various management procedures.
  • The co-ordination of residential/commercial tenancy move ins.
  • Developing and running induction programs for service personnel.
  • Developing resident information guides customised for the property detailing the role and function of the Owners Corporation and any particulars relevant to the property for prospective purchasers.
  • Owners Corporation related enquiries during the sales and marketing process. (pre and post handover)